Before going to the discussion of How to activate G Suite for Mail, let’s have a look on some basics of G Suite. G Suite is a set of apps like Gmail, google Docs, google Drive and google Calendar to connect the people in your company, no matter where in the world they are. Because of the ease of use and a vast list of functionalities, G Suite is getting popularity day-by-day. Lot’s of people are now using G Suite’s Gmail app to communicate using a email address under their own domain name.
Suppose, I have an email address “firstname.lastname@example.org” created from the webmail under the domain name digiology.xyz. I can use the Gmail app under G Suite for sending and receiving emails. As we are very much familiar with the Gmail interface, it is much more convenient for us rather than using the default webmail which has very limited functionalities.
But, how to activate G Suite for mail under your domain name? I am writing this blog to show you the easiest way to do just that. Keep reading…
How to activate G Suite for Mail
There are basically three steps of activating G Suite App for mail. These are:
- Set up and Customize Google Admin Console
- Configuring Google Apps for Email
- Setting up G Suite MX records
Set up and Customize Google Admin Console
You can easily Set up G Suite for your organization with the help of G Suite setup wizard. In order to access the set up wizard, you need to sign up for your G Suite account. Then you will get access to the setup wizard in your Google Admin console.
Step 1: Access the wizard
Sign in to the Admin console. Click in the top corner and choose Setup.
Step 2: Verify your domain.
The wizard will ask you to prove you own your domain, which is required to begin using G Suite with your domain. There are 4 different ways to verify:
- Using a TXT record
- Add a CNAME record
- Verify with an MX record
- Verify through your website
Step 3: Create user accounts.
Next, you’ll step through moving your users to G Suite. You can move all your users now. Or move just a few users.
Step 4: Set up Gmail and other services.
Once you’ve added users, you can step through activating their Gmail accounts and setting up their core services, like Google Calendar, Drive, and Sites.
Configuring Google Apps for Email
1. At first, Log into your cPanel of the domain.
2. Then, navigate to the Google Apps section from your cpanel
N.B: Based on the hosting provider, google apps section can be under different sections of the cpanel. I have used namecheap web hosting.
3. Go for Mail option:
4. Select the domain in question from the drop-down menu and click on Configure:
5. It might take a few moments for the settings to configure. Once done, you will receive the corresponding message:
Now that you have google apps configured. You need to create MX record for G Suite.
Setting up G Suite MX records
Quick Steps to do that:
Step 1: Login to cPanel and click the MX Entry icon.
Step 2: Make a note of your Google MX records.
Step 3: In the MX Entry editor screen, enter your Google record and click save.
Step 4: Repeat the for all the records and save them.
In this tutorial we will go over a few simple steps to configure your MX records to use Google Apps. Please note, you must have an active Google Apps service in order for your mail to function properly.
The first step would be to log into your cPanel hosting account and locate the MX Entry icon under the Email pane as shown below:
Once you have clicked on the MX Entry icon, you’ll then be taken into the MX Entries configuration page as shown below. For this tutorial, we’ll use our digiology.xyz domain for reference. The image below shows the default settings and records that would typically be listed on your hosting account.
You’ll want to make note of the Google MX records that are provided by Google. These can be found here: https://support.google.com/a/answer/33915?hl=en
We have also provided them below:
In your cPanel MX Entry configuration you would choose the option to “Add A New Record”. You would enter the priority & destination into the corresponding boxes as shown below & click the blue “Add New Record” button.
After clicking the “Add New Record” button, you’ll then see the record added similar to the one shown below. You want to repeat this process for all of the Google MX records provided.
Once you have added all of the Google Apps MX records, your MX Record configuration page should look similar to the one shown below.
The next step would be to remove the default record. As shown above, the default record in this tutorial would be for Priority 0 and Destination veerotechdemo.com – you would want to click “Remove” for your default record, located on the far right side. Click the blue “Delete” button to remove it.
Now that you’ve removed the default record, only the Google Apps MX records should be present, as shown below.
The very last step is to ensure that the Mail Exchanger is set to “Remote”. On your MX Entries configuration page, scroll up to the “Email Routing” option.
While the option selected is “Automatically Detect Configuration”, we recommend that you click “Remote Mail Exchanger” and then click Change.
Congratulation! You have successfully configured your cPanel web hosting account to route emails to your Google Apps account. I will recommend you to allow up to 48 hours for the DNS changes to fully propagate. You can also test by sending mail to your domain which should then go to your Google Apps – note, you must have an active, valid email address for your Google Apps account that is accepting mail.